Welsh Government

Privacy Notice - Expression of Interest for Event Content

This Privacy Notice was updated on the 21 August 2019


  1. How we use your information

This privacy notice tells you what to expect when you contact the Welsh Government and provide us with your personal information.

We will retain your information in a secure environment and access to it will be restricted according to the ‘need to know’ principle.

We will handle your personal data according to our official authority to undertake the core role and functions of the Welsh Government.

You should also be aware of our responsibilities under Freedom of Information legislation.


  1. Who will have access to your data:

The data on this form will be shared with organisations contracted by Welsh Government to solely deliver the Farming Connect Programme.

  • Menter a Busnes
  • Lantra

Data on this form will be shared with contractors acting on behalf of the Welsh Government, to undertake interviews or surveys as part of formal evaluations of Welsh Government-funded programmes. Contractors will contact a sample of contacts. You may be contacted and asked to take part in an evaluation. If you are contacted, the purpose of the interview or survey will be explained to you and you will be given the option to say yes or no to taking part. Contractors will use your details only for the purpose of carrying out the evaluation and in accordance with the General Data Protection Regulation (GDPR). Your details will then be deleted once the evaluation contract is complete.

The data on this form will also be accessible by Audit teams, Welsh Government internal audit, Welsh Audit Office and European Commission Audit; the information will only be used to verify the administration of the Farming Connect Programme.

Finally, the personal data on this form will be accessible to Welsh Government Knowledge and Analytical Services (KAS) for research, statistical analysis (from which individual cannot be identified), equal opportunities monitoring and completion of reports of aggregated data to protect the identity of individuals/businesses, to be made publically available, via the Welsh Government internet pages.


  1. How long are your details kept:

As required by data legislation we follow strict security procedures in the storage and disclosure of information you have given to us. Your details will be retained on our system in line with the European Commission retention policy. European Commission requires data to be kept for 3 years after the final payments are made under the programme. Your details will be retained until 31st December 2026. Where irregularities are identified details will be retained for 3 years following the year in which all monies have been recovered. When we no longer need to retain your information we will ensure it is securely disposed of in line with the Welsh Government Retention & Disposal Policy.


  1. Your rights


Under data protection legislation, you have the right:

  • to be informed of the personal data Welsh Government holds about you and to access it
  • to require us to rectify inaccuracies in that data
  • to (in certain circumstances) object to or restrict processing
  • for (in certain circumstances) your data to be ‘erased’
  • to (in certain circumstances) data portability
  • to lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection
  1. Changes to this policy

The Welsh Government keeps this privacy policy under regular review. Changes will be posted here and are effective immediately. When changes occur to this policy we will contact you on the email address we have recorded in your account to enable you to review the new version.

 For further information on how Menter a Busnes and Lantra process your data you can contact them directly:

Menter a Busnes                                  Lantra Wales                

Uned 3                                                 Royal Welsh Showground                                 

Parc Gwyddoniaeth                              Llanelwedd                   

Aberystwyth                                          Builth Wells                                          

SY23 3AH                                             Powys                         

                                                              LD2 3WY        


  1. Contacts

For further information about the information which the Welsh Government holds and its use, or if you wish to exercise your rights under the GDPR, please contact the Data Protection Officer or the Information Commissioner’s Office. Contact details below:

Data Protection Officer
Welsh Government
Cathays Park
CF10 3NQ

Email: DataProtectionOfficer@gov.wales 

The following link informs you of the contact details for the Information Commissioner’s Office