Privacy Notice - Expression of Interest for Event Content
This Privacy Notice was updated on the 21 August 2019
- How we use your information
This privacy notice tells you what to expect when you contact the Welsh Government and provide us with your personal information.
We will retain your information in a secure environment and access to it will be restricted according to the ‘need to know’ principle.
We will handle your personal data according to our official authority to undertake the core role and functions of the Welsh Government.
You should also be aware of our responsibilities under Freedom of Information legislation.
- Who will have access to your data:
The data on this form will be shared with organisations contracted by Welsh Government to solely deliver the Farming Connect Programme.
- Menter a Busnes
Data on this form will be shared with contractors acting on behalf of the Welsh Government, to undertake interviews or surveys as part of formal evaluations of Welsh Government-funded programmes. Contractors will contact a sample of contacts. You may be contacted and asked to take part in an evaluation. If you are contacted, the purpose of the interview or survey will be explained to you and you will be given the option to say yes or no to taking part. Contractors will use your details only for the purpose of carrying out the evaluation and in accordance with the General Data Protection Regulation (GDPR). Your details will then be deleted once the evaluation contract is complete.
The data on this form will also be accessible by Audit teams, Welsh Government internal audit, Welsh Audit Office and European Commission Audit; the information will only be used to verify the administration of the Farming Connect Programme.
Finally, the personal data on this form will be accessible to Welsh Government Knowledge and Analytical Services (KAS) for research, statistical analysis (from which individual cannot be identified), equal opportunities monitoring and completion of reports of aggregated data to protect the identity of individuals/businesses, to be made publically available, via the Welsh Government internet pages.
- How long are your details kept:
As required by data legislation we follow strict security procedures in the storage and disclosure of information you have given to us. Your details will be retained on our system in line with the European Commission retention policy. European Commission requires data to be kept for 3 years after the final payments are made under the programme. Your details will be retained until 31st December 2026. Where irregularities are identified details will be retained for 3 years following the year in which all monies have been recovered. When we no longer need to retain your information we will ensure it is securely disposed of in line with the Welsh Government Retention & Disposal Policy.
- Your rights
Under data protection legislation, you have the right:
- to be informed of the personal data Welsh Government holds about you and to access it
- to require us to rectify inaccuracies in that data
- to (in certain circumstances) object to or restrict processing
- for (in certain circumstances) your data to be ‘erased’
- to (in certain circumstances) data portability
- to lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection
- Changes to this policy
For further information on how Menter a Busnes and Lantra process your data you can contact them directly:
Menter a Busnes Lantra Wales
Uned 3 Royal Welsh Showground
Parc Gwyddoniaeth Llanelwedd
Aberystwyth Builth Wells
SY23 3AH Powys
For further information about the information which the Welsh Government holds and its use, or if you wish to exercise your rights under the GDPR, please contact the Data Protection Officer or the Information Commissioner’s Office. Contact details below:
Data Protection Officer
The following link informs you of the contact details for the Information Commissioner’s Office