Privacy Notice – Farming Connect Events Registration Form – Farming for the Future events

This notice was last updated on the 3rd August 2018.

1 Why we collect and process the data collected:

The Welsh Government will be the Data Controller for the personal data you provide on the Farming Connect Events Registration Form at Farming for the Future events. The data collected will be used for the purpose of processing and determining your eligibility to attend / participate in the Farming Connect Event.

The lawful basis for processing the personal data collected is that it is necessary for the performance of a task carried out in the exercise of official authority vested in the Welsh Government. The Data Processors are Menter a Busnes, who are third party contractors, delivering the Farming Connect Programme.

For all customers who have provided Farming Connect with a unique e-mail address, attendance at any Farming Connect event will be included on your unique CPD record held on BOSS.

2 Who will have access to your data:

The personal data on this form will be shared with organisations contracted by Welsh Government to solely deliver the Farming Connect Programme.

Menter a Busnes
Lantra
Selected sub contractors

The personal data on this form will be accessible by Audit teams, Welsh Government internal audit, Welsh Audit Office and European Commission Audit; the information will only be used to verify the administration of the Farming Connect Programme.

The Personal data on this form will be shared with the following agencies for the purpose of delivering Farming Connect interventions and services,

Agriculture & Horticulture Development Board
Hybu Cig Cymru
Other Welsh Government departments
Natural Resources Wales

In relation to the Farm Business Grant, the following Welsh Government Departments will be notified of your attendance as part of the verification process in determining your eligibility for the scheme. This will include the sharing of Personal Data for both verification and reporting requirements of the European Commission:

Rural Payments Wales (RPW)
Agriculture – Sustainability & Development Division (ASDD)
Data on this form will be shared with contractors acting on behalf of the Welsh Government, to undertake interviews or surveys of current and former participants as part of formal evaluations of Welsh Government-funded programmes. Contractors will contact a sample of contacts. You may be contacted and asked to take part in an evaluation of your personal experience of a learning activity. If you are contacted, the purpose of the interview or survey will be explained to you and you will be given the option to say yes or no to taking part. Contractors will use your details only for the purpose of carrying out the evaluation and in accordance with the General Data Protection Regulation (GDPR). Your details will then be deleted once the evaluation contract is complete.
The personal data on this form will be accessible to Welsh Government Knowledge and Analytical Services (KAS) for research, statistical analysis (from which individual cannot be identified), equal opportunities monitoring and completion of reports of aggregated data to be made publically available, via the Welsh Government internet pages.

3 How long are your details kept:

As required by data legislation we follow strict security procedures in the storage and disclosure of information you have given to us. Your details will be retained on our system inline with the European Commission retention policy. European Commission requires data to be kept for 3 years after the final payments are made under the programme. Your details will be retained until 31st December 2026. Where irregularities are identified details will be retained for 3 years following the year in which all monies have been recovered. When we no longer need to retain your information we will ensure it is securely disposed of in line with the Welsh Government Retention & Disposal Policy.

4 Your rights:

Under the data protection legislation, you have the right:

To access the personal data the Welsh Government hold on you;
Require us to rectify inaccuracies in the data
To (in certain circumstances) object to or restricted processing
For (in certain circumstances) your data to be ‘erased’
To lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection

For help with any of the above rights then please contact our Farming Connect Service Centre 03456 000 813 or use the contact us form.

Rydym yn croesawu galwadau yn Gymraeg / We welcome calls in Welsh.

5 The Freedom of Information Act and your Information

The Freedom of Information Act 2000 and the Environmental Information Regulations 2004 allow the public to ask to see information held by public bodies, including the Welsh Government. The information you provide us may be the subject of a freedom of information request by another member of the public. We would consult with you to seek your views before disclosing any personal data in response to such a request.

6 Changes to this policy

The Welsh Government keeps this privacy policy under regular review. Changes will be posted here and are effective immediately. When changes occur to this policy we will contact you on the email address we have recorded in your account to enable you to review the new version.

For further information on how Menter a Busnes and Lantra process your personal data

Postal Address:

Menter a Busnes Lantra Wales

Uned 3 Royal Welsh Showground

Parc Gwyddoniaeth Llanelwedd

Aberystwyth Builth Wells

SY23 3AH Powys

LD2 3WY

For further information on how Welsh Government process your personal data

Postal address:

Data Protection Officer

Welsh Government

Cathays Park

CARDIFF

CF10 3NQ

Email address: DataProtectionOfficer@gov.wales

The contact details for the Information Commissioner’s Office:-

Customer Contact

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Telephone : 01625 545 745 or 0303 123 1113

Website: www.ico.org.uk