Privacy Notice – Farming Connect Study Visit Application Form
This notice was last updated on the 25th June 2018
1 Why we collect and process the data collected:
The Welsh Government will be the Data Controller for the personal data you provide on the Farming Connect Study Visit Application Form. The data collected will be used for the purpose of processing and determining your Farming Connect Study Visit Application & Eligibility for the services.
The lawful basis for processing the personal data collected is that it is necessary for the performance of a task carried out in the exercise of official authority vested in the Welsh Government. The Data Processors are Menter a Busnes and Lantra, who are third party contractors, delivering the Farming Connect Programme.
2 Who will have access to your data:
The personal data on this form will be shared with organisations contracted by Welsh Government to solely deliver the Farming Connect Programme.
- Menter a Busnes
- And their selected third party sub-contractors
Your participation in this intervention will be recorded on the Farming Connect Business Accounts System (FCBAS) and as a Continuous Professional Development (CPD) record on the Business Online Support Services (BOSS).
The personal data on this form will be accessible by Audit teams, Welsh Government internal audit, Welsh Audit Office and European Commission Audit; the information will only be used to verify the administration of the Farming Connect Programme.
The Personal data on this form will be shared with the following agencies for the purpose of delivering Farming Connect interventions and services:-
- Agriculture & Horticulture Development Board
- Hybu Cig Cymru
- Other Welsh Government departments
- Natural Resources Wales
- Data on this form will be shared with contractors acting on behalf of the Welsh Government, to undertake interviews or surveys of current and former participants as part of formal evaluations of Welsh Government-funded programmes. Contractors will contact a sample of contacts. You may be contacted and asked to take part in an evaluation of your personal experience of a learning activity. If you are contacted, the purpose of the interview or survey will be explained to you and you will be given the option to say yes or no to taking part. Contractors will use your details only for the purpose of carrying out the evaluation and in accordance with the General Data Protection Regulation (GDPR). Your details will then be deleted once the evaluation contract is complete.
- The personal data on this form will be accessible to Welsh Government Knowledge and Analytical Services (KAS) for research, statistical analysis, equal opportunities monitoring and completion of reports of aggregated data to be made publically available, via the Welsh Government internet pages. Any information made public will not allow individuals to be identified.
3 How long are your details kept:
As required by data legislation we follow strict security procedures in the storage and disclosure of information you have given to us. Your details will be retained on our system inline with the European Commission retention policy. European Commission requires data to be kept for 3 years after the final payments are made under the programme. Your details will be retained until 31st December 2026.Where irregularities are identified details will be retained for 3 years following the year in which all monies have been recovered. When we no longer need to retain your information we will ensure it is securely disposed of in line with the Welsh Government Retention & Disposal Policy.
4 Your rights:
Under the data protection legislation, you have the right:
To access the personal data the Welsh Government hold on you;
Require us to rectify inaccuracies in the data
To (in certain circumstances) object to or restricted processing
For (in certain circumstances) your data to be ‘erased’
To lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection
For help with any of the above rights then please contact our Farming Connect Service Centre 08456 000 813 or use the contact us form.
5 The Freedom of Information Act and your Information
The Freedom of Information Act 2000 and the Environmental Information Regulations 2004 allow the public to ask to see information held by public bodies, including the Welsh Government. The information you provide us may be the subject of a freedom of information request by another member of the public. We would consult with you to seek your views before disclosing any personal data in response to such a request.
6 Changes to this policy
The Welsh Government keeps this privacy notice under regular review. Changes will be posted here and are effective immediately. When changes occur to this policy we will contact you on the email address we have recorded in your account to enable you to review the new version.
For further information on how Menter a Busnes and Lantra process your personal data
Menter a Busnes Lantra Wales
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Parc Gwyddoniaeth Llanelwedd
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For further information on how Welsh Government process your personal data
Data Protection Officer
Email address: DataProtectionOfficer@gov.wales
The contact details for the Information Commissioner’s Office:-
Telephone : 01625 545 745 or 0303 123 1113
Website : www.ico.org.uk