JGW - Privacy Policy

In order for you to receive support from the ESF-funded Jobs Growth Wales programme, Welsh Government is required to collect information from you.  Processing this application is part of our public task to administer the funding and will form part of our contract with you.

The Welsh Government will be joint data controller with Careers Wales for any personal data you provide as part of your funding.  

All fields in the programme paperwork are mandatory unless otherwise stated; this includes questions where ‘prefer not to say’ is an option.

All information you provide will be stored and used in accordance with data protection legislation (Data Protection and General Data Protection Regulation (GDPR)).  

This Privacy Notice sets out how the information collected from you will be used and who will have access to it.

Who will we share your information with and what will they use the information for?

We will not share your information with any third party outside of our organisation, other than as set out below.

Please be aware that your information is shared and used in the following ways:

  • The Welsh Government will use and pass your information to the Welsh European Funding Office (WEFO) to:
    • Process your application and allocate funding,
    • Fulfil the reporting requirements of the European Commission for projects funded by the European Social Fund,
    • Monitor and report on the number of people taking part in projects/ programmes and the number of people from different groups being supported (e.g. different age, gender and ethnicity),
    • Carry out the funding, planning, monitoring and inspection of training and learning
    • And to produce statistical publications.
  • Information will only be shared with Careers Wales and Jobcentre Plus to support your application and to provide you with the best advice and guidance which suits your needs;
  • With auditors to assess whether the project/ programme has followed the correct procedures; 
  • To link your records to other data sources held by Welsh Government and UK Government departments to facilitate research into the impact the project has had on those who took part. These data sources might include the Longitudinal Educational Outcomes dataset, Careers Wales data, the Lifelong Learning Wales Record, records held by HM Revenue Customs (HMRC) and Department for Work and Pensions (DWP), the Labour Force Survey and Annual Population Survey and the ESF Leavers Survey;
  • To help us understand the effectiveness of the scheme we may share your contact details with approved research organisations so that they can talk to you about your experiences. Not everyone who takes part in the scheme will be contacted. If you are contacted by researchers, the purpose of the interview will be explained to you and you will be given the option not to be interviewed. The research organisations will delete your contact details once the research is complete. Research organisations may also be given access to anonymised data (versions of the data that don’t include things like names or contact details) for the purposes of research, analysis or equal opportunities monitoring;
  • Fraud prevention agencies will use it to prevent fraud and money-laundering and to verify your identity.  If fraud is detected, you could be refused certain services, finance or employment in future.  Further details of how your information will be used by us and these fraud prevention agencies, and your data protection rights can be found by contacting: DataProtectionOfficer@gov.wales.

Security and Storage

The Welsh Government follows strict security procedures in the storage and disclosure of information you have given to us.  Under European Guidelines we are required to store your details for 10 years following the closure of ESF projects in 2023 i.e. until 2033.  When we no longer need to retain your information we will ensure it is disposed of securely.

The computers/servers in which we store your personal information are kept in a secure environment.

Under the data legislation you have the right to:

  • access the personal data that we are processing about you; 
  • rectify inaccuracies in that data; 
  • object to or restrict processing (in certain circumstances);
  • request for your data to be ‘erased’ (in certain circumstances); 
  • lodge a complaint with the Information Commissioner’s Office (ICO) who is our    independent regulator for data protection.

The ICO can be contacted at:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire
Tel: 01625 545 745    Fax: 01625 524 510
Email: casework@ico.org.uk

Third Party Data Processors 

The following Managing Agents are contracted to deliver the programme on behalf of the Welsh Government: ALS; Cambrian Training Company; Grŵp Llandrillo Menai; ISA Training Ltd; ITEC Training Solutions Ltd and Vocational Skills Partnership (Wales) Ltd.

Your data will be passed to your nominated agent only to deliver the programme on our behalf and supply Welsh Government with the data required in order for us to report on the performance of the programme.

How to contact us

For further details about the information the Welsh Government holds and its use, or if you want to exercise your rights under the GDPR, please contact: jobsgrowthwales@gov.wales or call 0300 1230776.  You can also contact dataprotectionofficer@gov.wales if you have a concern about how your personal information is being processed or you can contact the Information Commissioners Office (ICO).

By signing the declaration you acknowledge that your information will be used in the ways set out above.