Visit Wales webinar -  Microsoft Teams Recording  

Privacy Notice

Updated: 14-10-2021

Microsoft Teams meeting recordings and you: how we use your information and with whom we share it 

The Welsh Government recognises the value of ‘live’ meetings in making a positive impact on its engagement with the tourism sector stakeholders as we work towards the recovery of the visitor economy in Wales. The way businesses continue to work during the coronavirus (Covid-19) pandemic may make it difficult for everyone to attend the ‘live’ tourism industry meetings that we host via Microsoft Teams. To ensure that everyone can have access to the tourism industry sessions, we are going to record the session and make them available to view via Welsh Government’s Tourism Industry website for a limited period of time to enable those who couldn’t attend to catch up with the latest news.

The Welsh Government will be data controller for personal data in relation to the recording of industry meetings. For the purposes of the recording, we rely on the following lawful basis provisions of Article 6 of the UK General Data Protection Regulation (UK GDPR): 

  • Public Task – processing is necessary to perform a task in the public interest or for official functions and the task or function has a clear basis in law.

If you choose to take part in a live interactive session please be aware that your likeness and voice data may appear on screen and your name will be visible. If you do not wish to appear in recordings, ensure that your video and/or microphone are turned-off in the software.

Contributors should be aware that recordings are subject to the Freedom of Information Act.

Welsh Government will ensure that recordings are stored securely and will only made available via a secure link to the Visit Wales YouTube (online Privacy Notice) channel, published on the Business Wales Tourism website, the industry newsletters, and Visit Wales social media networks.  The recordings will be available to our stakeholders and the general public. The recording will be retained and available to view via the links for a period of one year from date of event before deletion from all points and sources mentioned, unless otherwise stated.
We will not share recordings wider than via the website stated unless we are required to do so by law (e.g. FOI Act).

We use Microsoft Teams for online events. Details of the MS Teams privacy notice and security policies are available at the Microsoft Trust Centre. 


Under the UK GDPR and Data Protection Legislation you have the right to:

  • access the Personal data that we are processing about you;
  • require us to rectify inaccuracies in that data;
  • (in certain circumstances) object to processing;
  • request your data to be ‘erased’;
  • lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection;

The contact details for the Information Commissioner's Office are:

Customer Contact
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 01625 545 745 or 0303 123 1113
Website: http://www.ico.gov.uk 


Further Queries 
For further information about the data which Welsh Government holds and its use, or if you wish to exercise your rights under UK GDPR please contact the Data Protection Officer at:

Data Protection Officer
Welsh Government
Cathays Park 
Cardiff
CF10 3NQ
Email: DataProtectionOfficer@gov.wales