How to guides

There are a number of guides if you’re planning a major event and need some guidance.
Ranging from Health and Safety and risk assessment, to 'greening' your event, using social media or the Welsh language. Some are listed below.

Volvo Ocean Race 2017-18 - Turn the Tide on Plastics - VW Library

Sustainable Event Management
BSI Standard on Sustainable event management: ISO 20121 is based on the earlier British Standard called ‘BS 8901 Specification for a Sustainability Management System for Events’ which was first developed in 2007. Due to the high level interest in BS 8901, it was decided to create an international version of the standard to coincide with the London 2012 Olympics.
 

In simple terms, ISO 20121 describes the building blocks of a management system that will help any event related organisation to: 

  • Continue to be financially successful
  • Become more socially responsible
  • Reduce its environmental footprint

Visit Wales has developed this online and interactive Sustainable Tourism Toolkit which you may find useful in the development of your sustainability policy. 


 

The Welsh Language
We want to promote and facilitate use of the Welsh language. This entails raising awareness of the official status of the Welsh language in Wales  and encouraging its use.  This can deliver a strong ‘Sense of Place’ for your event and emphasise its uniqueness. 

For general advice on providing services bilingually and for information on which organisations are able to support you, please contact the Welsh language advice service “Helo Blod” on 03000 258888 or e-mail heloblod@gov.wales with your query. 
Rydym yn croesawu galwadau yn Gymraeg / We welcome calls in Welsh

Guidance and case studies on creating a Sense of Place are also available.

Tafwyl 2019 - Castell - © Tafwyl

Event Impacts
The eventIMPACTS ToolKit is intended to provide organisers and supporters of public events with some key guidance and good practice principles for evaluating the Economic, Social, Environmental and Media related impacts associated with their event.  All events receiving funding support from the Major Events Unit are required to calculate their economic impact using this methodology.


International Association of Event Hosts
Wales is a member of the IAEH. It provides a platform for members

  • to learn from the successes and challenges of major events
  • to share knowledge 
  • to generate greater long term social and economic benefits from hosting events. 

The site hosts a range of guidance, studies and case-studies which are available to all and may be useful to you in your event planning.


Advice for those that operate crowded places
The National Counter Terrorism Security Office (NaCTSO) and the Centre for the Protection of National Infrastructure (CPNI) provide support for those that operate crowded places. This includes recently revised and refreshed guidance directed at site owners and operators written to help those charged with security at crowded places to mitigate the threat and help make the UK less vulnerable to an attack. 

The Crowded Places Guidance includes direct support for major events, stadia and arenas. 


Major Events governance resources
In conjunction with the Major Events Governance Guidance recommendations, UK Sport are pleased to provide practical support in the form of templates to enable quicker and easier implementation of this best practice.
For further information please visit the UK Sport website.


Risk Assessment
How do ensure your events are safe, well managed and any potential disruption is minimised? It is a legal requirement that every employer and self-employed person make an assessment of the health and safety risks arising out of their work. The Health and Safety Executive is probably the best place to start.