Exhibition registration

Export Exhibition Details

Export Market Visit name/location

Event date

Eligibility check

Unfortunately you are not eligible to apply for this visit, please contact the Business Wales helpline.

Are based in Wales and selling products or services originating substantially from Wales (or adding significant value to a product or service of non-Wales origin)?

Yes

Own the IP or brand that they are selling (or have the rights to do so)

Yes

Are either already exporting or have the potential to export successfully?

Yes

Have a clear ambition to grow their business through exporting on a regular and sustainable basis?

Yes

Company details

Business address

Country

Name of business

Address 1

Address 2

Postcode

Local Authority

Tel No.

Company Registration Number

Website

Business trading since

Turnover

Export Turnover

Total no. of employees

Total no. of employees based in Wales

Do you currently export or have previously exported to this market?

Yes

If no, have you carried out any due diligence on this market to check the suitability for your products or services?

Please list any other countries you are currently exporting to or interested in.

Company details

Please provide a brief summary of your company background and your product/service(s). Information provided about your company, product/service(s) and objectives may feature in a mission brochure which will be used to promote the exhibition in-market and/or for other uses. Please ensure your summary is tailored to the market being visited and refrain from using abbreviations. The mission manager may contact you for further details.

Company Background

Product/Services

Exhibition objectives

Please provide details of what your objectives are during your time in-market in as much detail as possible. Please note that your application may be declined if you do not provide sufficient and comprehensive exhibition objectives.

Exhibition Objectives

Potential outcomes and benefits from participating in this exhibition

Expected value of new export business that this support will bring to your business?

Marketing

For some events, we promote the exhibition and participating companies on our website, in the press in Wales and in-market. Please confirm if you are happy for us to include your company in this activity.

Yes

Preparation for this exhibition

To ensure that you maximise your time in-market, it is essential that you are well prepared. If you require assistance, the Welsh Government’s International Trade Advisor (ITA) may be able to you prepare for your exhibition .

I would like further advice about the help available for this exhibition.

I will undertake my own preparation for the exhibition.

Support package

How would you like to participate in this event?

Attend as an exhibitor with travel and accommodation with space on the Wales stand.

Attend as a visitor with travel and accommodation only.

Travel and accommodation only

Travel and accommodation with preparation support

Representative Details

Contact names in the business participating in export exhibition

Lead Delegate

Full Name

Position in company

Mobile number

E-mail

Nationality

Special medical and dietary requirements (please specify)

Emergency contact

Contact Name

Relationship to you

Mobile number

Home number

Work number

Secondary delegate

If taking exhibition space and two representatives are attending, please register the details of the second representative below:

Secondary delegate

Full Name

Position in company

Mobile number

E-mail

Nationality

Special medical and dietary requirements (please specify)

Emergency contact

Contact Name

Relationship to you

Mobile number

Home number

Work number

Contact for exhibition correspondence

If different from the exhibition representatives, please provide details of the person whom we send all correspondence relating to this mission.

Name

Position in company

Telephone number

E-mail

Declaration

Please read the below statements and tick the boxes to confirm that you have read and agree to the terms.

The information you provided on the online form will only be used to arrange and confirm your travel. This information will be sent to our appointed Travel Agent who manage the travel arrangements. The information is stored electronically and will only be used for this project. It will be retained in accordance with Welsh Government policy on managing information.

Subject to a successful application, the Welsh Government will offer your company (as per this application) a Minimum Financial Assistance (MFA) subsidy under the Subsidy Control Act (2022), subject to your agreement to, and compliance with, the terms and conditions set out below (relating to MFA and any other terms of the subsidy specified by the Welsh Government). The amount of MFA offered will be confirmed by email, post event. The MFA threshold is £315,000, cumulated over this and the previous two financial years, as specified in section 36(1) of the Subsidy Control Act (2022). This means you^ must not have received more than £315,000 in MFA subsidies or comparable types of subsidies (see section 42(8) of the Subsidy Control Act) between 1 April (year beginning the calculation period) and this date. You are required to keep a written record of the amount of MFA you have received and the date/s when it was received. The written record must be kept for at least three years beginning with the date on which the MFA was given. This will enable you to respond to future requests from public authorities on how much MFA you have received and whether you have reached the cumulative threshold.
^ The MFA financial threshold applies at company group level. *

As a result of the support provided by the Welsh Government to companies participating in this trade mission/exhibition, we will be undertaking 6 and 12 month follow-ups. The purpose of these is to identify any further export business you have secured and any further support that can be provided.

I agree to supply the Welsh Government with any information relating to outcomes from our business following exhibition, and acknowledge that this will be treated in confidence and for internal use only. *

I acknowledge that the contribution paid by my company will be from our own private resources and not from any other resources such as resources or other public funds*.

I understand that by signing this form I am entering into an agreement with the Welsh Government to attend this event. I agree in the event of non-attendance, I am liable for the full cost of any costs incurred on my behalf, including travel and accommodation costs. *

Please tick this box if you would like your details to be added to our mailing list so you can receive the latest information on our trade support services.

PLEASE NOTE:
Information collected will be shared with fraud prevention agencies who will use it to prevent fraud and money-laundering and to verify identity. Further details of how your information will be used by us and these fraud prevention agencies, is explained in the privacy notice noted below.
The information that you provide will be used by Welsh Government to process this application. It is necessary for us to collect this information in order for us to comply with our legal obligations under the schemes. Failure to provide all the required information may result in us being unable to undertake a full assessment of the application. The retention period for the data that we hold is explained in the attached privacy notice, together with your rights under the General Data Protection Regulation.

https://gov.wales/docs/caecd/publications/180516-privacy-notice-en.pdf

The Welsh Government and/or appointed Travel Agents will not be responsible for the following:
Any additional costs incurred associated with re-arranging the time or date of your travel tickets and/or accommodation. If, the airline, through your late arrival or in their judgement deem you to pose any kind of security risk refuses to allow you to board.

Any costs incurred as a result of you being late for the arranged transfers from your accommodation to the airport.

Settling any additional facilities you may have incurred during your stay. You are responsible for settling your hotel bill before you leave.

Ensure that you have valid travel and medical insurance for your journey(s). Please carry the card or documents with you.

Ensure that you have obtained the necessary passport and entry document to satisfy the requirements of the country you are travelling too. Please refer to the Foreign Travel Advice for more information.

It is your responsibility to arrive in good time for check-in at the departure airport.

All companies are responsible for the insurance of their goods whilst on display at the exhibition.

Digital Signature

Sign above

Name (block capitals)

Date Signed

NB: IF YOU DO NOT RECEIVE A CONFIRMATION EMAIL WITHIN 24 HRS PLEASE CONTACT THE TRADE MAILBOX – INTERNATIONALTRADE@GOV.WALES

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